PTO Meeting 6/16/16

Jefferson Academy PTO Meeting
Thursday, June 16, 2016
Those in attendance: Robin, Stacey, Erin, Liz, Rhonna, Marcinda & Kristi

1. Welcome – Rhonna
2. Introduce committee chairs

• Answer questions about chair duties
• Meetings: 8:30am and 6:30 or 7pm. Rotating months.

3. Review and sign financial policies paper – contact Liz Hallan if you haven’t signed one.
4. Back to school night – August 15th
   
   Booths:

• Carnival
• Carpool - just signs (have this as one of their rotations)
• PTO signups (Robin) - seeking out more specific volunteers (at home, catering, graphic designer, is your job resourceful to us)
• Uniforms & Merchandise (Liz) - in the Science room again
• Handing out packets/ushering people (2 people)

   
    Packets:
**Keeps extra packets for those that come partway through the year!**

• Logging hours from home
• Smith's/Target/Boxtops
• Proposed Calendar of Events
• Who's Who list (office staff & PTO volunteer/President)
• Flyer for Yearbook & Photography club

   Suggestions for Back to School night:

• Multiple General meetings- one at the beginning and one in the middle
• Recess for the kids during the meetings to separate the chaos and allow parents to signup for committees without kids tugging on them. PTO would help monitor the playground.
• Let people bring and donate books to Library - we'll take whatever she doesn't want to the DI.

5. Proposed Calendar of events - try to set dates ASAP

• Secretary will schedule with Secretaries and Director

6. Give each chair time to talk about their ideas/events

• Box Tops - Jeanne Groberg suggested we collect Boxtops at Back to School night and have a "Back to School Swag Bag" for whoever brings the most. Do not need to be present to win.
• College & Career Week Chair
• Communications - Rebekah Grow
• Field Day Chair - Michelle Swensen
• Fundraising Chair - Stacey Kozlowski a Run-a-thon with Field Day, Break the Rules day (Fall & Spring), Carnival Auction moved under Fundraising
• Literacy Chair & Co-Chair - Kristi Harris & Heidi Harris Scholastic dollars going to the Library this year.
• Ribbon Week Chair - Natasha Evans
• Teacher Appreciation Chair & Co-Chair - Linsay Hartman & Julie Juliano
• Valentine's Day Chair - Robin Trent
• Volunteer Chair - Robin Trent
• Yearbook Chair - Erin Taylor Drone picture earlier, perhaps mid-September, frame the photo from last year.
• Carnival Committee Chair & Co-Chair

7. Open Positions: President Elect
8. Merchandise: sell what we have at Back to School night & Carnival

• What we want to sell: car decals, hats, hair bows in school colors, long sleeve sweatshirts (Sept.)
• Order 1/4-1/2 so we sell out! Stay local. Erin & Rhonna will work on this.

9. Teachers on your committees & PTO in charge of getting room moms. (Teachers on specific committees - not all.)
10. Questions
11. Next Meeting: July 20th @8:30am