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PTO Meeting 6/16/16

6/16/2016

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Jefferson Academy PTO Meeting
Thursday, June 16, 2016
Those in attendance: Robin, Stacey, Erin, Liz, Rhonna, Marcinda & Kristi

1. Welcome – Rhonna
2. Introduce committee chairs
  • Answer questions about chair duties
  • Meetings: 8:30am and 6:30 or 7pm. Rotating months.
3. Review and sign financial policies paper – contact Liz Hallan if you haven’t signed one.
4. Back to school night – August 15th
   
   Booths:
  • Carnival
  • Carpool - just signs (have this as one of their rotations)
  • PTO signups (Robin) - seeking out more specific volunteers (at home, catering, graphic designer, is your job resourceful to us)
  • Uniforms & Merchandise (Liz) - in the Science room again
  • Handing out packets/ushering people (2 people)
   
    Packets:
**Keeps extra packets for those that come partway through the year!**
  • Logging hours from home
  • Smith's/Target/Boxtops
  • Proposed Calendar of Events
  • Who's Who list (office staff & PTO volunteer/President)
  • Flyer for Yearbook & Photography club

   Suggestions for Back to School night:
  • Multiple General meetings- one at the beginning and one in the middle
  • Recess for the kids during the meetings to separate the chaos and allow parents to signup for committees without kids tugging on them. PTO would help monitor the playground.
  • Let people bring and donate books to Library - we'll take whatever she doesn't want to the DI.
5. Proposed Calendar of events - try to set dates ASAP
  • Secretary will schedule with Secretaries and Director
6. Give each chair time to talk about their ideas/events
  • Box Tops - Jeanne Groberg suggested we collect Boxtops at Back to School night and have a "Back to School Swag Bag" for whoever brings the most. Do not need to be present to win.
  • College & Career Week Chair
  • Communications - Rebekah Grow
  • Field Day Chair - Michelle Swensen
  • Fundraising Chair - Stacey Kozlowski a Run-a-thon with Field Day, Break the Rules day (Fall & Spring), Carnival Auction moved under Fundraising
  • Literacy Chair & Co-Chair - Kristi Harris & Heidi Harris Scholastic dollars going to the Library this year.
  • Ribbon Week Chair - Natasha Evans
  • Teacher Appreciation Chair & Co-Chair - Linsay Hartman & Julie Juliano
  • Valentine's Day Chair - Robin Trent
  • Volunteer Chair - Robin Trent
  • Yearbook Chair - Erin Taylor Drone picture earlier, perhaps mid-September, frame the photo from last year.
  • Carnival Committee Chair & Co-Chair
7. Open Positions: President Elect
8. Merchandise: sell what we have at Back to School night & Carnival
  • What we want to sell: car decals, hats, hair bows in school colors, long sleeve sweatshirts (Sept.)
  • Order 1/4-1/2 so we sell out! Stay local. Erin & Rhonna will work on this.
9. Teachers on your committees & PTO in charge of getting room moms. (Teachers on specific committees - not all.)
10. Questions
11. Next Meeting: July 20th @8:30am
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Location

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1425 S Angel Street, Kaysville, UT 84037
(801) 593-8200


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Message from the PTO

Each parent and guardian has a place in the Jefferson Academy PTO. We value your ideas and appreciate your service. Your generous offerings of time and supplies help create an environment of discovery, learning, and community at Jefferson Academy. Thank you for being a part of our PTO."

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