PTO Meeting 12/8/16

Jefferson Academy PTO Meeting Agenda
Thursday, December 8, 2016   8:30am
Attending: Marcinda Drysdale, Jeanne Groberg, Mitchell Tarbox, Robin Trent, Amy Oswald, Heather Shelton, Elizabeth Hill, Emmi Morrison, Shantell Moses, Rhonna Hart
 
Welcome:  Rhonna

• Looking for a VP that can start training and getting familiar with things before next year. 

Carpool:   Have Nicole include friendly reminder in Friday’s email.
Fundraising:  Marcinda

• Pay to wear pjs – cancelled
• Spring run – online pledging.  We pay $2000 for kit, includes schedule of pep rallies, flyers, etc.

Previous schools have made ~$40,000.  
Check dates – make sure they don’t conflict with testing wks / field trips.  
Voted yes to spend the money upfront.
Teacher Appreciation: 

•  Faculty Christmas lunch  – Dec. 9th   (no Friday treat) in place of gifts. 
• Door decorating – some of the teachers would like doors decorated for holidays.  Door measurements 6’10”
• Still looking for shutterfly coupons for free books they are putting together for End of year gifts.

Literacy:  Kristi / Heidi

• Dates align w/ next PT conf in Feb
• Made $3400 in scholastic dollars

Operation Playground:   Elizabeth Hill

• Committee in place! 
• Tree service project?   (Carnival chair – has connections)
• Street behind school Nicole has it repainted every year – map requires a stencil, possibly contact BSA for an Eagle Scout project to come and do it. 
• $5-10,000 depending on fundraising.   Use a little bit to refurnish supplies for indoor recess cart.

Veterans:   Shantell

• Christmas for Veterans in Hospital – they prefer posterboards (keep posters after Veteran’s day next year)

Yearbook:  Marci / Gabby – link to download pics
VP:  Heather

• Nicole reminded them @ faculty meeting to use their room moms or contact PTO.

Volunteer:  Robin

• Raffle prizes for 20+ hours. 
• Dress down passes / redbox being sent out to those with 30+

Valentine’s Day:  Robin

• Need a graphic designer to help with cards :  using unicorn pops, want the card to allow sucker to stick out of it.

Also searching for a saying.   

• Giving the option to donate towards teacher gift cards again.

Box Tops:   Jeanne

• Made $913.  Next one is in Feb with party in March

College & Career Week:  Emmi

• Looking at the 23rd or 30th. 

Communications:  Rebekah

• Get your pictures to Rebekah Grow!   Check out the new website! 

Treasurer:  Elizabeth

• Get end of year receipts turned in!

Christmas program:  Rhonna

• Help with decorations.  She’ll do a sign up for parents to donate cookies (homemade or store bought)

Merchandise:  Rhonna

• Still looking into PTO shirts

 
Misc. information: 
*** Schedule with Christy!!!    Nicole will approve information and events, but ALL scheduling needs to go through Christy, she is the one that knows when the building is being rented out.  
We had problems with overscheduling during the book fair/ Veteran’s day. Chairs were rented to another school so no chairs were available during the Grand event.  
She can also schedule when building alarm times need to be extended for set up/ clean up / weekend events. 
 
*** NO food items may be stored in our closet without being in a sealed plastic tub!   We’re finding little friends like our dark, uninterrupted space.  
 
Next meeting:  January 12th, 7:30pm  @ Erin’s house  (Blue house, just to the east of the school)

•  Planning Jan – May