January 29, 2021 Meeting minutes

Meeting Minutes
Jefferson Academy PTO
Amy Oswald – President     •     Terra White Weller – Secretary     •     Shawna Wichtoski - Treasurer
 January 29, 2021 | 7:00PM | Meeting called to order by Amy Oswald
In Attendance
Amy Oswald, Terra White Weller, Shawna Wichtoski, Kourtney Dalley, Amy Crofts, Taylor Allphin, Elisha Hurlbert, Cassi Todd, Lindsey Hamilton, Megan Nelson, Aubree Clark, Heather Ragsdale, Alivia Burgess, Jessica Ragsdale, Chris Ross, Erin Taylor, Ryan Taylor, Keaton Taberski, Jeromy Taberski, Brian Oswald, Dave Todd, Rick Bowman, Heather Seidler, Nicole Jones, Stacee Phillips, Kim Dohrer
Approval of Minutes
The minutes were read from the November meeting and approved.
President’s Report
President Amy Oswald presented her report.
The ongoing pandemic has made a challenging year.  There have been many difficulties.  We’ve done our best to adapt to the ever-changing situation.  We are moving forward adjusting to meet the needs of Jefferson Academy.
·         Sydney Bowman resigned as President Elect for personal reasons.
·         Recently, we went through a compliance audit to check how we are doing and where we can improve.  The CPA said we are doing a good job overall and provided us with helpful feedback in the following areas.

• Improve communication as a PTO Board and Executive Board
• Reminder – approve PTO meeting minutes
• Financial report and voting on budget adjustments and expenditures monthly.
• Include all copies of board approvals
• Set spending limits (executive board vs. full board vs. full membership to vote for approval)
• Update our bylaws

·         Obtaining a PTO Zoom Account which will allow us to have online meeting until in person meetings are feasible. All present voted in favor of approving a year subscription.
Budget
The budget for the current school year was presented by Shawna Wichtoski, PTO Treasurer.  All present voted in favor of approving the budget as presented.
The  last few months of expenditures and the proposed expenditures for February were presented. All present voted in favor of approving the expenditures as presented.
A symbolic vote was requested to see if the approval of the audit was in favor.  All present voted. The majority voted in favor of an audit.

Committee Reports

·         Book Fair – February 10th & 11th
·         Teacher Appreciation – Birthday Table, Dinner for parent teacher conference
·         Box Tops – flyers, posters, bags for each teacher (clipped box tops)
·         Fun Run - Sponsors
Upcoming Activities
Pay to Dress Down Day – February 3rd
Marital Arts Fundraiser – February 23rd, 25th, and March 2nd, 4th 
Next Meeting
February 18th, 2021 | 7:00 PM, Zoom
 
Motion to adjourn was made at 8:30 PM and was passed unanimously.