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Those in attendance were: Erin Taylor, Elizabeth Hill, Cherame Lindley, Robin Trent, Shantell
Moses, Sydney Bowman, Alivia Burgess, Kristina Harris, Britney Johnson Welcome: Erin Taylor, PTO President Event Recaps: After each event, please compose a quick event recap. What went well? What didn’t? What would be helpful in the future? If you suddenly left and someone else had to pick up where you left off, what would he or she need to know? Give those recaps to either Erin or Elizabeth Hill. Teacher Appreciation: The teachers have given feedback and believe the dinners were amazing! The Teacher Appreciation committee has been outstanding. We are looking into making door stoppers as Christmas Gifts. There are several people who have fabric and elastic to help make them for way under cost. Open Positions for 2017-2018
Veterans Day ReCap: Shantell Moses and her committee did an outstanding job! This was one for the books and there have been nothing but compliments. It will probably go down in history as the best celebration yet. Playground Update: The 114’x51’ by 12” deep pit will be dug on June 1st . The 2nd Phase of the playground will be installed on June 4th . The 216 cubic yards of woodchips will be delivered from Tri-City Nursery on June 8th . *The price for the woodchips was updated after the meeting and will cost $6,100, down from the $8,700 originally quoted. Elizabeth Hill has someone working on a grant to pay for the woodchips. She will keep you updated in the future about this. We absolutely need a company to dig the pit and haul away the dirt. Bids are being gathered for that right now. The cost of the 2nd phase structures will be around $25,000, so we need to make as much money as possible from the Fun Run. Literacy: Dad’s and Doughnuts went well, but we ran out of donuts. Maybe next year we will use a raffle ticket or a hand stamp to keep track of who has had one and who has not. Book Fair- We made a good amount of money and it was a success. We look forward to seeing what our total will be after the next one. One suggestion is to have volunteers make food for the Grand Lunch where kids bring their Grand Parents to lunch during the book fair. Many people brought fast food and it would have been better to offer them something instead of having them go buy their own food. Author Assembly- plans are being made to have an author come for free under the condition we advertise and do pre sales of her book. Fundraising: Pay to wear PJs is coming up on the 21 st . There will also be some training that has to be done for the booster fun run for teachers and other volunteers. PTO and Volunteer Incentives: It has been a challenge to get volunteers. It could be because it is still the first part of the year and many people don’t care about getting their hours in until the later part of the year. We are thinking of ideas for how to reward people who have volunteered a certain amount of hours by a certain date. We also need to remind people that events only work with volunteers. If we don’t have volunteers, we will have no choice to cancel the event. The PTO board members have stepped in and saved the day countless of times, but it is so hard to have to do that each time. Also, if people join the PTO and become a chair over an event, their families should not have to pay for PTO fundraising events, such as the carnival. They should be able to buy things for cost (like shirts and sweatshirts) rather than the normal price. Why should PTO board members have to pay for the very events they are trying to raise money for? We will probably make this permanent in the future. Box Tops: There are still box tops and containers in the copy room over by the PTO section that have not been counted. PTO Closet: Elizabeth Hill worked long and hard to clean and organize that closet this summer. It’s getting cluttered and trashed again. Please make sure you clean up after your event. Set aside some time a day or so after your event to go in and make sure everything is packed away nicely for next time. Throw away trash. Recycle paper stuff that you don’t need. If you need a bin, look for an empty one or go buy one and submit your receipt to Liz. Label it. Absolutely NO FOOD can be in that room without being stored properly. This also includes decorative items that have colored rice or pasta. It must be in a sealed bin. The popcorn machine must be thoroughly cleaned after each use and cannot be put back into the PTO closet until it is spotless. Upcoming PTO Meeting dates and times: Dec 14th 7:00 pm Jan 11 7:00 pm Feb 8th 7:00 pm Mar 8th 7:00pm Apr 12 7:00pm May 10th 7:00 pm
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