JEFFERSON ACADEMY PTO Officers:
Board Meeting PTO President: Amy Oswald
Date: Thursday, February 18th, 2021 Treasurer: Shawna Wichtowski
Time: 7pm-8pm Secretary: Terra White Weller
Meeting ID: 937 7480 6313
Call to Order
Role Call of those present (write name in comments)
Overview of Purpose of PTO
The PTO is organized to support the education of students at Jefferson Academy by fostering relationships among the school, parents, and teachers.
• Reading of Minutes & Approval- Jan 29th, 2021 Board Meeting Minutes
•Bylaw committee overview
a. Overview of financials
b. Proposed expenditures for upcoming months
a. Book Fair
b. Fun Run-sponsors and vote on potential fundraiser
a. Martial Arts Fundraiser- Feb. 23, 25 & March 2,4
• Next PTO Board Meeting - Thursday March 11th, 2021
Jefferson Academy PTO
Amy Oswald – President • Terra White Weller – Secretary • Shawna Wichtoski - Treasurer
January 29, 2021 | 7:00PM | Meeting called to order by Amy Oswald
Amy Oswald, Terra White Weller, Shawna Wichtoski, Kourtney Dalley, Amy Crofts, Taylor Allphin, Elisha Hurlbert, Cassi Todd, Lindsey Hamilton, Megan Nelson, Aubree Clark, Heather Ragsdale, Alivia Burgess, Jessica Ragsdale, Chris Ross, Erin Taylor, Ryan Taylor, Keaton Taberski, Jeromy Taberski, Brian Oswald, Dave Todd, Rick Bowman, Heather Seidler, Nicole Jones, Stacee Phillips, Kim Dohrer
Approval of Minutes
The minutes were read from the November meeting and approved.
President Amy Oswald presented her report.
The ongoing pandemic has made a challenging year. There have been many difficulties. We’ve done our best to adapt to the ever-changing situation. We are moving forward adjusting to meet the needs of Jefferson Academy.
· Sydney Bowman resigned as President Elect for personal reasons.
· Recently, we went through a compliance audit to check how we are doing and where we can improve. The CPA said we are doing a good job overall and provided us with helpful feedback in the following areas.
The budget for the current school year was presented by Shawna Wichtoski, PTO Treasurer. All present voted in favor of approving the budget as presented.
The last few months of expenditures and the proposed expenditures for February were presented. All present voted in favor of approving the expenditures as presented.
A symbolic vote was requested to see if the approval of the audit was in favor. All present voted. The majority voted in favor of an audit.
· Book Fair – February 10th & 11th
· Teacher Appreciation – Birthday Table, Dinner for parent teacher conference
· Box Tops – flyers, posters, bags for each teacher (clipped box tops)
· Fun Run - Sponsors
Pay to Dress Down Day – February 3rd
Marital Arts Fundraiser – February 23rd, 25th, and March 2nd, 4th
February 18th, 2021 | 7:00 PM, Zoom
Motion to adjourn was made at 8:30 PM and was passed unanimously.
Jefferson Academy PTO Meeting Minutes
November 12th , 2020
Those in attendance: Kourtney Dalley, Taylor Allphin, Meghan Porter, Kevin DeYoung, Shawna Wichtoski, Terra Weller, Elisha Hurlburt, Cassi Todd, Amy Oswald, Heather Seidler, Sydney Bowman
Welcome: Amy Oswald, PTO President
Thank You: Thank you to all our Chair’s and volunteers who helped at events or by supplying donations. Our Chair’s have done a wonderful job with their events and we appreciate all that they do!
Box Tops: Box Tops finished up at the end of October. We collected approximately $200 with the physical and app collections combined. 1st grade collected the most Box Tops and will be receiving Rice Krispy Treats for winning.
Book Fair: Book Fair went great! Cassi and Traci did an awesome job getting everything put together. We made approximately $6,000 at the Book Fair from sales. This included both in person/online sales. We will be taking the full amount in Scholastic Dollars for our profit. This will purchase the books for the vending machine.
Parent-Teacher Conference Dinners: Teachers were really happy with dinners. Shawna did dinners on both Wednesday and Thursday.
Veteran’s Day: Veteran’s Day went really well! Terra did a wonderful job getting everything put together. We have received a lot of positive feedback including from Mrs. Jones. She was very impressed and really liked the video.
Yearbook: Coloring contest for the cover is due November 20th. Voting will take place November 30th-December 2nd. Teachers/staff will vote on the cover and best in each grade. Cover is due to Bell Photography December 5th .
Championship Martial Arts Fundraiser: Limited space for each session. Session 1: December 1st, 3rd, 8th, and 10th. Session 2: Feb 23rd, 25th, March 2nd, and 4th.
Dress Down Day: Our next dress down day will be on December 9th. It will be Say Yes to Festive Wear day. We will get flyers sent out and the Executive Board will count the money at the end of that day.
Fun Run: Our main focus is to find sponsors. Information is on PTO website. Any leads please email email@example.com.
Winter Wreath Fundraiser: This was a great success! We earned approximately $2500.
Next PTO Meeting: Our next PTO meeting will be 7pm January 14th, 2021 via Zoom. (No meeting in December)
Jefferson Academy PTO Board Meeting Minutes
October 8th, 2020
Those in attendance: Amy Oswald, Keaton Taberski, Taylor Allphin, Elizabeth Vincent, Heather Seidler, Elisha Hurlburt, Sarah McClure, Kourtney Dalley, Sherry Cardon, Katerina Spencer, Sydney Bowman, Lindsey Hamilton, Jessica Ragsdale, Terra Weller, Shawna Wichtoski
Welcome: Sydney Bowman, PTO Vice President
Drive by in Disguise: After much discussion of the current circumstances it was decided to cancel the event
Black Island Farms: Friday, October 9th – Opens at 4:00 pm.
Box Tops: Our fall Box Tops collection has started and will go through the 29th October. Elisha will be hanging up posters. The competition will be done by grade. The winning grade will get a prize which will be handed out the first/second week in November. We want to work on encouraging the app for Box Tops to help increase our Box Tops earnings.
Book Fair: The theme for the fall Book Fair is Book Fair Time Machine: Reading Can Take You Anywhere!
It will be located in the gymnasium November 2nd through the 5tt. We are encouraging cashless payment. We will be following all social distancing guidelines. Due to the restriction on volunteers, Mrs. Jones has asked the Executive Board and one to two more volunteers to handle Book Fair. Temperatures will be taken, and masks will need to be worn at all times. A volunteer sign-up will be sent out the week after fall break with limited spots. Student preview will be done one class at a time. The students will need to wear masks and hand sanitize upon entering and leaving the book fair. It will be more window type shopping with less hands on. Cassi will be working on flyers to get them sent out the week of the 19th October. Book Fair and Teacher Appreciation will team up to deliver a small treat to the teachers with their book fair packet. The online book fair will be opened 24th October through 7th November. Orders can be shipped directly to your house.
Veteran’s Day: Veteran’s Day is on November 12th. Veteran’s Day will be a bit different this year. It is going to be more virtual. The Candy drive and Honor Wall will still be done. Ms. Stinger is working on songs with the students. A video will be created and viewed in each classroom. Each grade will be doing an activity in which will be hung up in the halls. Terra will be getting flyers sent out the week of the 19th October.
Teacher Appreciation & Parent-Teacher Conferences: Parent Teacher Conferences will be on November 4th & 5th. There will be some type of meal/snacks for the teachers. Shawna will be sending out sign-up’s for donations.
Winter Wreath Fundraiser: Green Ridge Christmas Trees has a fundraiser selling various wreaths. Every wreath that is sold the PTO would profit $10. There was a vote taken by those who attended. The vote was anonymous to go through with the fundraiser. More information to come.
Spirit-Wear: The order has been placed for the new spirit-wear. It should arrive the first week of November.
Fun Run: Please keep your eyes and ears opened for possible sponsors!
Upcoming Meeting: Our next PTO Meeting is Thursday November 12th 7 pm, Zoom Call